13. Committees

13.1.  Standing Committees.  The Standing Committees of the Corporation shall be the Executive Committee, Budget Committee, Audit Committee, Adjudication Committee, Nominating Committee, and the Games & Tournament Committee.

13.2.  The Executive Committee.  The Executive Committee shall consist of the President, who shall serve as its chairperson, and the First Vice President, the Second Vice President, the Secretary, the Treasurer, and one other Board Member appointed annually by the President with the approval of the BOD. It may act on behalf of the Corporation in any matter not prohibited by statute or these bylaws when the BOD is not in session, reporting to the BOD for its ratification of the committee actions at either regular meetings of the BOD or special meetings called for the purpose, among others as may be specified, of reviewing such actions. Without limiting the foregoing general grant of authority, the Executive Committee is specifically authorized by the BOD to:  maintain membership discipline, including the imposition of suspensions;  commence or defend litigation in the name of the Corporation;  institute and negotiate contractual relationships, provided that the approval of the BOD shall be required to enter into any such contracts;  and direct all corporate communications.

13.3.  The Budget Committee.  The Budget Committee shall consist of the Treasurer, who shall serve as its chairperson, and three other members appointed annually by the President with the approval of the BOD, at least one of whom shall be a member of the BOD. The Budget Committee shall be responsible to prepare each annual budget for the Corporation and to file its proposed budget with the NYSWYSA State Office not fewer than seven (7) days prior to the meeting of the BOD convened in July of each year whereat the tentative budget is to be proposed to the BOD for the ensuing fiscal year. This committee shall also be responsible to report to the BOD not less frequently that four times per year concerning the financial operations of the Corporation measured against budget, to coordinate the activities of the Corporation with its accountants in preparation for the annual review/audit, and to coordinate the response of the BOD to any exceptions, special findings, or management recommendations set forth in any review/audit report.

13.4.  The Financial Review Committee.  The Committee shall be chaired by a Board Member appointed annually by the President with the approval of the BOD. Additionally, it shall consist of one person selected by the NYSWYSA Commissioner from each District. The Financial Review Committee shall be responsible to:

  • Develop and review policies and procedures for conducting internal audits of the affairs of the Corporation.
  • Conduct internal audits, when deemed appropriate.
  • Develop the specifications for external Review and prepare associated requests for proposals.
  • Submit recommendations to the BOD for the selection of a firm to conduct an external review of the financial statements of the Corporation as prepared by the Treasurer.
  • Working with the Officers of the Corporation, cause an external Review to be performed every fiscal year, or as otherwise requested by the BOD.
  • Assist the auditors as appropriate, in the Review.
  • Submit Review reports to the BOD first and then to the membership at the AGM.
  • Meet with the auditors after the Review is completed to discuss any comments on the financial affaris of the Corporation. 
  • Work with the BOD of the Corporation in developing internal policies and procedures where requested.

13.5.  The Adjudication Committee.  The Adjudication Committee shall be chaired by a Board member appointed annually by the President with the approval of the BOD. Additionally, it shall consist of one person selected by the NYSWYSA Commissioners from each District. This committee shall be responsible to consider and adjudicate:

  • Allegations of assaults and abuses on referees and assistant referees.
  • Decisions of members within the Corporation.
  • Decisions of any individual, committee, or group having responsibility for administering an activity conducted or sponsored by the Corporation, and to conduct appellate review of any Corporation disciplinary action from which review is sought, and shall exercise that jurisdiction in conformity with the rules governing appeals promulgated by the United States Soccer Federation and US Youth Soccer as from time to time amended.

A decision of the Adjudication Committee is a final decision of the Corporation. The decision may be appealed only to the United States Soccer Federation.

13.6.  The Nominating Committee.  The Nominating Committee shall consist of two Board members, on of whom shall serve as its chairperson, and two other members, all appointed annually by the President with the approval of the BOD. This committee shall be responsible to identify potential candidates, to assist the BOD in nominee recruitment, and to develop recommendations to the President of persons proposed for election/appointment to fill present or impending vacancies on the BOD and any committees. From those recommendations made to the President, a report shall be made by him/her to the BOD. The notice to the membership containing the information about the AGM shall include a listing of all individuals seeking elections to those positions up for elections.

13.7.  Ad Hoc Committees.  The BOD may by resolution designate any group of persons to serve as an ad hoc committee to assist the BOD in the performance of its functions in any manner not prohibited by law or these bylaws. Each such committee shall serve at the pleasure of the Board.